Clarification Text

Anadolu Ajansı Türk Anonim Şirketi (ANADOLU AGENCY)

The Text of Clarification for the Istanbul Photo Awards

under the Law Nr. 6698 on the Protection of Personal Data (KVKK)

 

What kind of data do we collect?

As Anadolu Agency Türk Anonim Şirketi (“Company”), we process some of your personal data within the scope of our activities carried out together with you in accordance with the general principles stipulated under the Article 4 of the Law on the Protection of Personal Data (KVKK). The personal data that we process are as following;

·      Your personal identifying information (Given Name(s), Last Name, Nationality)

·      Your contact information (such as address number, e-mail address, contact address, registered e-mail address (KEP) and phone number.),

·      Your financial information (payment information),

·      Your professional experience information (Information on the photo you took for the competition)

 

Where do we get this data from?

We derive the processed data through;

·      the documents that you have sent to us in non-automated and partially automated ways,

·      e-mail messages in partially automated ways,

·      verbally in non-automated ways.

What are our purposes of processing these data and what legal provision is we based on?

The data processing requirements stipulated under the Law on the Protection of Personal Data (KVKK) are as following;

· Necessity of processing the personal data of the parties to a contract provided that it is directly related to establishment or performance of a contract (“Article 5/2-c”).

· Legal obligation on the data processing for establishment, exercise or protection of a right (“Article 5/2-e").

· Requirement of the data processing for the legitimate interests of the data controller, provided that it shall not violate the fundamental rights and freedoms of the concerned person (“Article 5/2-f").

 

We request the data we have obtained from you in order to fulfill our following objectives:

·      Your personal identifying information is required;

o   in order to verify your identity (Article 5/2-a, Article 5/2-c),

o   for the purpose of conducting communication processes (Article 5/2-c, Article 5/2-c, Article 5/2-f),

o   in order to conduct our contract and competition processes (Article 5/2-c),

o   in order to carry out and control the work activities (Article 5/2-c, Article 5/2-f),

o   for the purpose of following up and managing the legal processes (Article 5/2-a, o and e),

o   in order to ensure management of the claims and complaints (Article 5/2-c, o and e),

·      Your contact information is required;

o   for the purpose of conducting communication processes (Article 5/2-c, Article 5/2-c, Article 5/2-f),

o   in order to carry out and supervise the work activities (Article 5/2-c, Article 5/2-f)

o   for the purpose of following up and managing the legal processes (Article 5/2-a, o and e),

o   in order to ensure management of the claims and complaints (Article 5/2-c, o and e),

o   in order to conduct our contract and competition processes (Article 5/2-c),

·      Your financial information is required;

o   in order to be able to make payments (Article 5/2-a, Article 5/2-c),

o   in order to follow up and conduct the legal and judicial processes (Article 5/2-a, Article 5/2-c, Article 5/2-e),

o   in order to conduct our contract and competition processes (Article 5/2-c),

o   for the purpose of following up and managing the legal processes (Article 5/2-a, o and e),

·      Your professional experience information is required;

o   in order to conduct and supervise the work activities (Article 5/2-c, Article 5/2-f),

o   in order to conduct our contract and competition processes (Article 5/2-c).

The data processing requirements that we are based on when processing these data are indicated in parentheses.

Who do we share the data with?

We may share the personal data we have processed with the authorized and competent public institutions for the purpose of fulfilling relevant legal obligations; and the relevant banks for the purpose of conducting payment processes, and the related suppliers, business partners and private legal entities for the purpose of conducting and auditing the work activities. In addition, we transfer it to our supplier and overseas cloud system for security of the digital and storage units.  Moreover, we publish it on the website in order to announce the result of the competition.

Storage and Destruction of Personal Data

Our company processes and stores your personal data in accordance with the general principles balancedly and relationally with the purposes of data processing in line with the purpose of processing your personal data.  In order to ensure security of the stored personal data, we take all kinds of technical and administrative measures stipulated under the Law on the Protection of Personal Data (KVKK) and we control the compliance of third parties to whom we transfer your data with these measures.

We store your personal data by considering the factors such as purpose and reason of processing, the period required by the relevant legislation and our legal obligations. In case we do not need your personal data and we do not have an obligation to store it by law according to the specified criteria, we destroy your personal data in accordance with the Law on the Protection of Personal Data (KVKK)

What are your rights under the Law on the Protection of Personal Data (KVKK)?

Everyone has the following rights by contacting us;

·      to find out if the personal data has been processed,

·      if the personal data has been processed, to request information about it,

·      to find out the purpose of processing the personal data and whether they are used in accordance with their purpose,

·      to be aware of the third parties to whom personal data is transferred at home or abroad,

·      to ask correction of the personal data in case of incomplete or incorrect processing and to ask notification of the transaction performed in this context to third parties to whom personal data has been transferred,

·      although it has been processed in accordance with the law and other relevant law provisions, if the reasons requiring its processing disappear, (to) request the deletion or destruction of personal data and to request that the transaction performed in this context be notified to third parties to whom personal data has been transferred,

·      to object to the emergence of a result against the person himself by analyzing the processed data exclusively through automated systems,

·      to ask a compensation for damage in case of damage caused by an unlawful processing of the personal data.

 

You can send your requests regarding your rights to the Data Controller in accordance with the Communique on the Application Procedures and Principles. Your requests will be assessed and resolved free of charge as soon as possible no later than thirty (30) days. In case the assessment and resolution process requires an additional cost, the fee under the tariff designated by the Personal Data Protection Board will be based. Furthermore, if you would like to get detailed information on your data processing processes, you can also contact us.